Tips-N-Tricks

    1. Do not use on Power constantly, this reduces the battery life, instead drain the battery and plug it only when the laptop asks for the power connection.
    2. After using the laptop, do not keep it in the bag immediately let it cool down for a while.
    3. While in the bag the adaptor should not be kept on the screen side the adaptor weight will spoil the screen.
    4. If connected to Internet, it might download updates, while Shutdown it will load them, do not switch OFF & keep it connected to the Power (it should not be on Battery.)
    5. Give sufficient clear space for the Laptop’s exhaust FAN (Do not use laptop keeping it on Bed, or do not keep any material in front of the exhaust fan and block hot air)
    6. CD / DVD should be loaded safely in the Drive.
    7. Keep the laptop away from liquids (water / tea / coffee). In case if anything gets spilt, switch OFF the laptop and remove the Battery immediately, do not switch ON for at least 3 days, take it to the service center asap.
    8. While keeping it in the Bag, keep the screen side UP.
    9. Hold and lift the computer by its base, not by its LCD display (the screen)
    10. Take proper care of laptop adapter cable / power cord so that it does not get jammed in drawers or under your chair.
    11. Avoid placing heavy materials, such as books, on top of your laptop while travelling.
    12. Use the keyboard gently.

Take a quick cropped screenshot

Often, we need to capture a portion of the screen for easy future references. The old-school Windows method of taking a screen shot is : Hit the Print Screen key, open Windows Paint (or another image editor), and hit Paste. You’d then save the resulting file.

This can be easily achieved by using the inbuilt tool of windows operating system.

The Snipping Tool adds functionality that eliminates the need to open additional programs to crop or otherwise manipulate the screenshot.

The easiest way to access the Snipping Tool is to type the words Snipping Tool into the Start menu’s search box and hit Enter. When it launches, Click on New  and then you’ll get a cursor that looks like a cross; drag it (with the left mouse button pressed) over the region you want to capture, and release it.

A window with the “snipped” area will pop up. You can now save it to a location on your computer.

If you have a folder full of MP3 files or vacation photos, and you want to copy only selected files.
Old way : Hold down Ctrl (control) key while you click on each file with mouse
It will be easier if we get check box to select files.

There’s an easier way in Windows 7, though you need to activate it. In a given folder, click on the “Organize” button at the top of the Windows Explorer window. Choose the “Folder and search options” entry from the menu that ensues, to launch the Folder Options dialog box. You’ll see three tabs; click the one called “View”. In the “Advanced settings” list that appears, scroll down and look for the entry “Use check boxes to select items”. Make sure it is ticked, then hit OK. We have circled the appropriate option here:

In the relevant folder, if you’re looking at it in a file-thumbnail view, you’ll now see empty check boxes next to the files’ individual thumbnails. Otherwise, if you’re in a list or detail view, check boxes will appear if you hover your cursor just to the left of the line items, like they do here:

Check these boxes, as desired, to select multiple files in a folder for multiple selection.

Printing a folder listing is something you may think is not required, but when you need to print a listing of a folder with a lot of files in it, you would rather not manually type the filenames.
You may want to print a folder listing of your videos, music, e-books, or other media. Or, someone at work may need this to ensure that the backup has been done properly of the required folders. Automatically creating a folder listing would get the task done quickly and easily.

Using the Command Line
In Windows Explorer, navigate to the folder for which you want to print or save the listing. Press the Shift key while right-clicking on the folder. Select “Open command window here” from the popup menu.

 At the command prompt, type the following command and press Enter.
dir > print.txt


A file called print.txt is created in the folder which can be later opened in a text editor or MS Excel.

We use various applications every day, yet there are some applications that we need to use over and over again endless number of times. It becomes very difficult every time to click on the Start Menu then All Programs then selecting the Application Group and then selecting the Application desired for use.

It will be easier if we could have the application pinned to the Start Menu or Taskbar.

Essentially, pinning an app to the taskbar simulates the old Quick Launch bar in earlier versions of Windows. (Quick Launch was the series of little program icons on the left side of the taskbar; it disappeared with Windows 7.) Pinning a program is easy: Right-click on a program’s icon on the desktop or Start menu and choose “Pin to taskbar”.

 

 

 

Windows can rename multiples files at once from Windows Explorer.
Windows Explorer has a quick, built-in way to rename multiple files at once, although it’s pretty well hidden.
Locate the files you want to rename and place them in the same folder. Use the columns at the top of the list in details view to order the files how you’d like them – Windows Explorer will number the files starting from the top at the list.

Select all the files you want to rename, right-click the first one and select Rename. Type your desired base file name and press Enter.

 

 

 

 

 

Windows Explorer will take your base name and add a number to each file’s name. This method is good for cleaning up messy names, although it isn’t very flexible.

Multiple Clocks in the Windows 7 Tray
At times we need to view multiple clocks from different countries for various reasons. In Windows 7 we can view 3 clocks simultaneously in the system tray.
Here’s a way to achieve the same.
The clock shows the current time along with today’s date, whereas previous versions of Windows only showed the time by default.

If you click on the clock in the system tray, you’ll see an analog clock showing the current time along with a calendar showing today’s date. You can change the time or add more clocks by clicking the “Change date and time settings” link in the bottom.

This will open the Date and Time dialog box, where you can change your system time, date, and time zone.

To add additional clocks to the taskbar, select the Additional Clocks tab. You can add up to two additional clocks; just check “Show this clock” beside one or both clocks, select the time zone you want the clock to show, and enter a name that will help you remember what that time’s for.

Now you can quickly see the time in all three places by simply hovering over the clock in your taskbar.

If you click on the clock in the taskbar, you’ll now see 3 clocks. The larger one is the current time in your time zone, while the other clocks are the extra ones you added before. They’ll even show the correct day of the week below the clock if it’s currently a different day in these time zones.

Some tips to use Google smartly to improve your search results.
1. If you're looking for Accounting software but you want results to be displayed other than Tally, then type: "accounting software " –tally
2. You can also exclude results based on other operators, like excluding all results from a specific site. tiger -site:wikipedia.org
3. Google supports number ranges, for example, if you're searching for Cricket World Cup between the year 2007 to 2011 you can type: "cricket worldcup" 2007..2011
4. If you want to search a company with name containing a word for example “associates” you can search allinurl: associates
5. If you want to know about VAT (Value Added Tax) from all websites of Government of india then your search can be VAT site:.gov.in
6. Sometimes your search requirement could be a particular word and its synonyms, then add tilde (~) immediately in front of a word. Example ~health tips includes result for “fitness tips”
7. If you want only .pdf files as your search result, then you can specify it as filetype in your search. Example health tips filetype:pdf
8. Use the Google Search engine as a calculator by typing a math problem in the search. For example, typing: 100 + 200 would display results as 300.

1. Create a password that has eight or more characters since this is usually the minimum for most password requirements. The longer the password the more secure it will be.

2. Form a "random" sequence of words and/or letters. Create a phrase or series of letters that is seemingly "random" but is easy to remember. Call this your "base-word."

a. Example: Your children are Amit and Shalmali, so your base-word becomes "amiali" or "amsh".

b. Example: Building Name is Uday Vihar becomes "bldguday" or "bldgudayvihar".

3. Add numbers to the base-word to make it more secure.

a. Example: Add the ages of the children to the end making it "amiali1411" or "amsh1411".

b. Example: Add the plot number number to the end of the base-word to create "bldguday1937" or "bldgudayvihar1937".

4. Use Symbols to complicate it further

a. Example: Add $ and/or # in it. "amiali$1411#" or "amsh$1411#".

b. Example: Add $ and/or # in it. "bldguday#1937$" or "bldgudayvihar#1937$".

5. Create Complexity with upper and lowercase letters

a. Example:  "AmiAli$1411#" or "aMsH$1411#".

b. Example: "bldGudaY#1937$" or "bldGudaYvihaR#1937$".

6. Generate similar but altered passwords. In some cases like bank login, online share trading, you are required to change password after every 15 days, you can use these similar but altered passwords there.

a. Example:  "1411#AmiAli$" or "1411#aMsH$".

b. Example: "1937$bldGudaY#" or "1937$bldGudaYvihaR#".

7. Take a word say "money" or your name, spell it backwards (yenom) and add your birthdate in between.

a. Ex. 28 Oct 1970 then "y28enoctom70"

b. Ex. If "shirish" then "shi28rioctsh70"

Using the above techniques create 3-4 passwords and use them alternatively so as to remember them easily and you don’t have to remember too many passwords.

System Restore is an Application which restores your Computer System to an earlier Working State back in Time. It is not a tool for Data Backup as it does not change any of your data folders.

Even though System Restore creates restore points automatically based on various criteria, you should create one manually if you are going to perform some major change to your system. This includes hardware changes, installation or removal of an application, etc.

To manually create a restore point:
1. Click the Start button.
2. Point your mouse cursor to All Programs.
3. Point the cursor to Accessories, then to System Tools.
4. Select System Restore.
5. Click Create a restore point.
6. Click Next.
7. Type an appropriate name in the Restore Point Description text box.
8. Click Create.
9. Click Close.

To Restore to an earlier restore point
1. Click the Start button.
2. Point your mouse cursor to All Programs.
3. Point the cursor to Accessories, then to System Tools.
4. Select System Restore.
5. click Restore my computer to an earlier time
6. Select the restore point description
7. Click Next

 

When you don’t want anyone to read or write to your Word document, you can apply some protection by locking your document. Word offers several levels of protection, all of which you can access in the same way.
To protect a MS Word Document we need to do the following:
Click the Office button. Then click Save As.
Password Protect Word Document
Click Tools. Then click General Options.
Password Protect Word Document
A General Options box will pop up

Type a password in the Password to open box.
Password Protect Word Document
Select or clear the Read-only recommended check box. Click OK.
Password Protect Word Document
Type your desired password for opening the Word Document and the password for modifying the document in the respective boxes and that is all.

Open the Excel 2007 file that you intend to password protect and lock
Click the office button on the top left
Password Protect Excel Document
Select Save As
Password Protect Excel Document
Click on Tools
Select the General Options
A password dialog box will open
Password Protect Excel Document
Type your desired password for opening the Excel Document and the password for modifying the document in the respective boxes and that is all. When you try opening the password protected excel document, you will be asked to enter the password. However, if your forget or lose the password, it cannot be recovered easily. You may have to make use of a password recovery software to recover the password. Hence it is advisable to maintain a list of passwords and their corresponding document names at a safe and secure place.


Useful Links